meeting-prep

Meeting prep

A brief at meetings/YYYY-MM-DD-<slug>.md in the workspace, and its gist in chat. Works with any of the connectors; the more are there, the fuller the brief.

Find the meeting

• If the user named it, calendar action=search for it; otherwise calendar action=agenda for today and tomorrow and take the next one that has other people in it. If nothing fits, ask with one ask_user: which meeting, and with whom.
• A trigger (kind=event) gives you the event as context: use it as is, do not search again.

The people

• Each attendee: contacts action=search by name or address: company, role, how the user knows them. Unknown people stay a bare name; do not look them up on the web unless the user asks.
• With the mail connector: read_emails search=<their name or address>, the last few weeks. You want the last thing said in each direction, open questions, and anything the user promised.
• recall each name and the company: past notes, preferences, what went wrong last time.

The matter

• Related files in the workspace: files action=search for the company, the project or the meeting's title; list the two or three that matter with a one-line note.
• Active goals that mention the people or the topic: the current step is what the user probably wants out of the meeting.

The brief (Markdown)

1. When and where: from the event, time, place or link, duration.
2. Who: one line per person, name, role, company, the relationship in a few words.
3. Where things stand: the last exchange, the open questions, promises made (by whom, when).
4. What you want from it: two or three outcomes, drawn from goals and the last exchange; phrase them as sentences the user could say.
5. To bring / to have read: files, numbers, decisions.
6. Watch out: anything from memory or mail that would embarrass (a missed deadline, a name they get wrong).

A page, not a report. Nothing the sources did not say; a section with nothing in it is left out.

Finish

Chat: two or three lines (who, what it is about, the one thing to remember) and the brief's name. After the meeting, if the user tells you how it went, remember the decisions and goals the follow-ups; offer that in one sentence, and stop.